Description

The City Recorder serves as the City of McMinnville's Chief Elections Officer and is the primary Custodian of Records for the City. As the City's historian, the City Recorder is responsible for maintaining a variety of records including historical documents, contracts, resolutions, and ordinances. The City Recorder is also responsible for maintaining the City's Charter and the Municipal Code.

Essential functions of the City Recorder include but are not limited to:

• Provides confidential administrative support to the Mayor, Council, City Manager, and Human Resources Manager.
• Administers statutory obligations of the City Recorder including maintaining the City Seal, serving as the City's historian and archivist, and developing and maintaining a comprehensive records management system.
• Serves as elections officer for the City, ensuring compliance with applicable Oregon Revised Statues and Oregon Administrative Rules while coordinating and conducting City elections.
• Acts as liaison between Mayor, Council, City Manager, Department Directors, and the general public.
• Provides records requests to residents, civic groups, the media, and other agencies as requested.
• Oversees the tracking of agenda items, preparation of materials for Council meetings, and works with City departments to ensure agenda items are complete.
  

Ideal candidate
We're looking for a highly organized, detail-oriented City Recorder to join our City's administrative team. Ideally, the successful candidate is knowledgeable about the principles and practices of public administration for elected council/commission operations and has a strong understanding of record management. The City Recorder has a solid foundation in leadership, ethics, and public management and skillfully remains politically neutral in the workplace. This is a confidential position so the City Recorder must be able to keep information confidential while engaging in City business with elected officials and the general public.

The City Recorder is responsible for taking minutes and supporting the Mayor and Council at bi-monthly City Council meetings and monthly City Council work sessions. The ideal candidate will be able to work a flexible schedule that includes evening meetings.

Ideally, the City Recorder will hold a Bachelor's degree in public administration or business and have at least four years of progressive administrative support or records management experience. Prior experience working in a local government is desired.

The City Recorder is expected to obtain their Certified Municipal Clerk Certification (CMC) within two years of hire.

Candidates who do not meet every aspect of this ideal candidate profile are still encouraged to apply as any combination of relevant experience that prepares you for this role will be considered.

Click here to view the full details of the job description.

The Community
McMinnville is an easy-going, progressive city nestled in the heart of Oregon's Willamette Valley. Our historic downtown has been recognized by the American Planning Association as one of its prestigious Great Streets in America. McMinnville's central location means our nearly 34,000 residents aren't far from the scenic Oregon Coast, our State Capitol, the "Big City" of Portland, or the slopes of Mt. Hood. Home to world-class pinot noir, McMinnville attracts winemakers and food and wine tourists from around the globe. Whether it's a glass of wine on Third Street or a bike ride through the Willamette Valley, there is always something fun to do in McMinnville.

There is an abundance of opportunities for families of all types in McMinnville. Our school district boasts a high school graduation rate over 90% and there are plenty of opportunities for higher education at Chemeketa Community College or Linfield College, one of the nation's most respected small colleges. Childcare is available at a variety of privately managed daycare and preschool centers throughout the area. Our city also offers plenty of senior services through Yamhill County, NorthWest Senior & Disability Services, and our own McMinnville Senior Center.

City Structure
The City of McMinnville has a great deal to offer the new City Recorder, including a supportive Mayor, City Council, City Manager, staff, and community. McMinnville has a Council-Manager form of city government. It is a full-service city with 230 FTE providing a broad range of public services including police and fire protection; ambulance services; municipal court; wastewater treatment; street maintenance; engineering and planning services; building permitting and inspection services; parks, recreational and cultural activities; and a municipal airport.