POSITION INFORMATION

Title: Legislative Assistant (LA-2)

District: Oregon House District 37

Salary Range: $2,806 - $4,096 Depending on education & experience

Duration: Continuing

Eligible for Overtime Pay: No

POSITION INFORMATION:

The primary purpose of this position is providing administrative support to a legislator providing Capitol office reception, scheduling; research and a variety of administrative services including constituent customer service; communication; public involvement and outreach. This position may have access to confidential information. Confidentiality must be maintained. The Legislative Assembly is an exempt agency. This position is “at will.” “At-will employee” means an employee who may be terminated without cause at the discretion of the appointing authority or designee. All Legislative Branch employees are at-will employees throughout their service, regardless of the duration of the position or the funding for the position, including service during an introductory period. This position is not eligible for overtime.

DESCRIPTION OF DUTIES

This position may include any or all of the duties listed below:

Position Duties

Reception- Provide reception duties in the Capitol district office to include:

• This position serves as primary contact for all incoming telephone lines and in-person visitors of the Legislator’s office when not in session.

• Screens and routes calls to appropriate staff members;

• Takes messages for the legislator; refers calls as necessary;

• Greets and directs visitors to appropriate destinations;

Constituent Services – Provide responsive constituent services on behalf of district. This includes:

• Tracking and assisting with responses to all constituent contact (via phone, email, or letter);

• Acting as a liaison between Legislator and constituents;

• Helping to provide resources and solutions to constituents who are seeking the office’s assistance with various problems.

District Outreach – This position will require require frequently being in district for various outreach events and projects.

• Coordinate and staff town halls and constituent events;

• Outreach to local constituents businesses and community leaders.

Communications -- Manage external communications to ensure that constituents are informed of the Legislator’s work:

• Newsletters;

• Social media;

• Op-ed columns;

• Press releases.

Scheduling – Manage the Legislator’s calendar by scheduling:

• Receives and schedules meeting and requests for appointments from constituents, other legislators, members of the public, and lobbyists and advocates;

• Hearings;

• Town halls, and other events;

• This may also include securing meeting space.

Office Administration-

• Performs a variety of routine clerical/secretarial tasks such as filing, typing and photocopying.

• Provides information and referral assistance to the public, state and other governmental agencies.

• Maintains accurate and up to date files office records, library collection, and mailing lists (both paper and electronic) on bills, committee work, task forces and reports, and concerns of constituents.

• Date-stamps, reads, sorts, and distributes incoming mail;

• Researches, updates, revises and retrieves information using a computer;

• Maintains and processes of confidential documents and files;

• Takes information on referrals or complaints received by telephone or in person;

• Notifies legislator about concerns or complaints.

Other duties as assigned.

WORKING CONDITIONS

This position will require working irregular hours that may include evenings and weekends.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Experience passing legislation and/or developing policy proposals on a range of

issues.

• Excellent and effective communication skills, including outstanding writing skills.

• Demonstrated skills in collaborating with staff, community stakeholders and public officials to advance the county’s agenda.

• Sound Political Judgement- able to get up-to-speed on district nuances and pathways to achieve desired outcomes.

• Strong attention to detail and strong work ethic.

• Skill in addressing and resolving interpersonal conflicts.

• Exceptional ability in organization and detail-orientation.

• Ability to manage stress and remain flexible in a changing environment.

• Skill in communicating orally with a variety of people at all levels such as other agency or legislative staff members, administrators, the press and the public.